Area booking types are anything that can just generally be booked out by a group and/or individuals at any time and for any duration. For example, Afternoon Tea.

To create Area booking types head to Settings > Offerings > Area booking types >Add new area booking type.

> Name

> Start time intervals - you can control how frequently this Area booking type can be booked. E.g. if you select 15 mins, the appointment will be bookable in 15 minute intervals i.e. 10:00, 10:15, 10:30 etc.

> Duration - you can select a time frame for this area booking types duration, i.e between 60 and 180 mins, if you only want one set period of time you can write between 60 and 60 mins.

> Duration interval - this is in relation to the Min and Max Duration you have set up in the above section. Now you can set an interval of duration options there are between the Min and Max duration. E.g. in the example you can see a 60 min duration interval has been selected so this area booking can be booked for 60, 120 and 180 minutes.

Once you have filled this out press 'Create'.

If you select the three dots next to the area booking type you will be able to 'Edit', 'Copy' or 'Archive', the area booking.

If you archive area bookings you will be able to find them by toggling on the 'Archived area booking types' button. Here you will then see a list of all archived area bookings and you will be able to restore them by selecting the three dots > Restore.

To add more information to the Area booking type, select 'Edit'. Then work through these steps within the Area booking type as required:

Settings

Name
Description - add a description of the area booking type
Shop Image - Here you can upload an image. If no image is chosen Trybe's default shop image will be used. The image must be max 1mb and dimensions should use the aspect ratio 3 / 2.
Product code - add a code for this Area booking type. This will make it easier to see an overview of the area booking type when it is in the calendar.
Categories - let us know what category/ categories this Area booking type belongs to i.e. Food / Drink.
Revenue centre - select the revenue centre that you want this Area booking type's revenue to go to.
Areas - select the areas that this area booking type can take place in. This option displays all the Bookable Areas you have set up and you can select which areas apply.

Visibility

Public - discoverable by anyone (if no restrictions on members etc). Select this is you want customers to be able to book this on your website.
By link only - only accessible to people who have the link (unique URL generated for this specific area booking type). This means it won't be indexed on search engines and won't be found on your category pages online.
Private - won't appear on your booking engine at all. Can only be booked by users via the app.

Please not that if availability rules are not set, this area booking type will not be visible online for customers to book and for users it will always show as unavailable. You will need to set up the availability of the area booking.

Members settings

Members only - toggle on if this area booking is only available if you have a membership.
- Restrict this item to certain membership types - if you toggle on 'Members only' you will then be able to select which membership types should be allowed to book this area booking. If you want all membership types to be able to book then you can leave this section blank.
Membership booking windows - If depending on the Membership type you allow some members to book further in advance or closer to the booking date you can set up the rules dependent on the membership type of the customer. Simply toggle this option on to activate. You can then select 'Add new booking window'...
- Membership type - select the membership from the drop down menu. This will display all of the membership types in your system. View the guide on creating membership types here.
- Earliest booking - choose when to open up bookings. For example, if you select 7 days here bookings for 30th June will be available from 23rd June. You can leave this as 'None' if no restrictions are needed.
- Latest booking - choose when to close bookings. For example, if you select 4 hours here bookings for 5pm will be available until 1pm. You can leave this as 'None' if no restrictions are needed.
- > Create.

You can set up as many membership windows with different 'Earliest booking' and 'Latest booking' restrictions to as many membership types as you want!

Duration settings

Start time interval - you can control how frequently this Area booking type can be booked. E.g. if you select 15 mins, the appointment will be bookable in 15 minute intervals i.e. 10:00, 10:15, 10:30 etc.
Duration - you can select a time frame for this area booking types duration, i.e between 60 and 120 mins, if you only want one set period of time you can write between 60 and 60 mins.
Duration interval - this is in relation to the Min and Max Duration you have set up in the above section. Now you can set an interval of duration options there are between the Min and Max duration. E.g. in the example you can see as a 30 mins duration interval has been selected so this area booking can be booked for 60, 90 or 120 minutes.
Cleaning time - here you can add the duration of the cleaning time for this area booking type. This is any time after the area booking type that is needed for cleaning. If no cleaning time is required select 'None'.
Maximum orders - this is the maximum number of orders that may have a booking in a single area. This can be used to restrict areas for single parties.

This is the final part of the area booking 'Details' section so remember to 'Save' when finished.

Availability

Here you can define when this area booking is bookable.

Earliest booking - choose when to open up bookings. You can choose from days/ hours/ minutes. For example, if you select 7 days here bookings for 30th June will be available from 23rd June. You can leave this blank if no restrictions are needed.
Latest booking - choose when to close bookings. You can choose from days/ hours/ minutes. For example, if you select 4 hours here bookings for 5pm will be available until 1pm. You can leave this blank if no restrictions are needed.

For both the earliest and latest booking rules, if you have set rules for days/ hours/ minutes and then want to clear the rule set you can just select the 'clear' option to remove the rule you have set.

Please note: The Latest booking will only apply to online orders but the Earliest booking will apply to online orders and orders made in the app via a user.

Customer cancellation - choose whether to allow customers to cancel bookings online. Choose between 'Not allowed', 'Allowed' or 'Allowed if unpaid'.
- Latest customer cancellation time - select a time if you want to restrict when a customer can cancel. If you select a time it will only allow cancellations up to this amount of time before the booking (this option will only appear if you have chosen 'Allowed' or 'Allowed if unpaid'). If you do not want to restrict the cancellation select 'None'.

'Enable customer cancellation' must also be toggled on in shop settings in order to enable this feature.

Availability rules - to set the dates and times this area booking can be booked select the 'Add new availability rule'. If this area booking is only for a certain period of time (e.g. a Xmas Special) set the date range. If this area booking type is permanent just leave this section blank. Add in the timings of when this area booking is bookable between. You can also tick and untick the weekdays this applies to. Select 'Create'. You can then 'Add new availability rule' for as many you need. These can be edited or removed by selecting the three dots > 'Edit' or 'Delete'.

Remember to 'Save' to save changes!

Please note: setting availability rules is mandatory. If there are no rules set, this area booking type won't be available online for customers to book and for users it will always show as unavailable.

Pricing

Price rules: Here you can set up the pricing across the course of the week. You’re able to set up different pricing for different days or date ranges. Once you select 'Add new price rule', a pop-up will appear asking for pricing information. If you just want the price to run constantly across the course of the year, don’t fill in the dates section. If you want this pricing to only be valid between certain dates, fill this in. Tick the days of the week this applies to. Fill in the price for this rule. Then select the 'Max duration' that this pricing is for, so for bookings with a duration of the selected minutes or lower will have the same price. Select 'Create'.

You can add as many price rules as you want by pressing 'Add new price rule'.

You can 'Edit' and 'Delete' these rules by select the three dots > edit/ delete.

This section is automatically saved.

Your Price rules should match the Availability you have set up for this area booking i.e. if this area booking is available every day of the week make sure there is a price rule for everyday of the week. If not the customer could book a day with no price rule and consequently get their area booking for free.

Related offerings

You can link this particular item to other offerings to upsell them! To do this head to the 'Related' tab. Select 'Add some' or 'Add more' if you already have some listed, then you can select the offerings from the list.

Upsell - use this feature to upsell any other Appointments, Sessions, Courses, Area bookings, and Packages. You can select as many as you like. These offerings will appear on this item page under the header "Interested in upgrading?". They are placed under the "Add to Order" button for maximum visibility. When the customer adds an upsell offering, it replaces the original offering. Use this to try get customers to upgrade to a higher priced offering.
Retail upsell - use this feature to entice the customer to buy a product to go along with their order. You can select as many products as you like. These products will appear on the checkout page whenever a customer has this item in their basket. From the checkout page, they can add the products to their order. Therefore, if they choose to add a product they will book the appointment and buy the product.
Also interested in - These offerings will appear at the bottom of the item page under the header "You might also be interested in". You can choose from any other Appointments, Sessions, Courses, Area bookings, Packages and Products.

You can leave any of these sections blank if you do not want to add any related offerings.

When all information is added remember to press 'Save changes'.

To remove any related offerings select the 'x' next to the offering so it will no longer appear on the shop when purchasing this particular item.

Please see the screenshots to see examples of where these related offerings will appear on the shop front!

Audit log

The audit will display a timeline of any changes/ updates that have been made to the area booking type. For example if an availability rule was changed or deleted. It will display the change made along with the date/ time and which user did this.

How to add an area booking to an order