How to add Blocked times to the Calendar?
What are Blocked times?
Blocked times can be used to block out a practitioner's time/ room/ area for a specific period of time. These blocked times will mean this practitioner/ room/ area will not be available within these blocked times. They can be used to schedule in lunches, meetings, stock takes, cleaning etc. for a specific day/practitioner/room/area. The blocked times are added via the calendar.
How to add Blocked times to the Calendar?
Link to the video on how to add blocked times to the Calendar!
To add a Blocked time to the Calendar head to the Calendar. Once on the Calendar > select on any blank space > Blocked time. Here you will be able to fill out the required information.
Start with preset - this gives you the option to start with a preset you have created in your settings. If you start with a preset it will prefill some of the information for you. If you do not wish to start with a preset leave this blank. Click here to see how you can create preset blocked times in settings and how to add these presets to the Calendar!
Times - select the time you want this blocked time to start and end. It will automatically prefill the start time to the time you selected on the calendar when adding this blocked time but you can override this.
Dates - this will state 'Just on (the date you have added it on the calendar)' but you can select the 'Add dates' button to add multiple dates. (Select the 'Apply blocked times to multiple dates' step to see how to do this)
Type - choose from these four types; Break, Cleaning, Meeting or Other.
Colour - choose the colour of the blocked time.
Label - add an optional label that will be displayed on the calendar for this Blocked time. For example, if the type was 'Break' the label could be 'Lunch'.
Notes - add optional extra details about this Blocked time. For example, 'Cannot be moved!'.
Practitioners - select the practitioners that you want this blocked time to apply to. You can select a single practitioner, a few practitioners or 'Select all' to select all practitioners.
Rooms - select the rooms that you want this blocked time to apply to. You can select a single room, a few rooms or 'Select all' to select all rooms.
Areas - select the areas that you want this blocked time to apply to. You can select a single area, a few areas or 'Select all' to select all areas.
When all is done select 'Save' to add the blocked time to the calendar.
From the calendar you can then easily move the Blocked time to a different time/ practitioner/ room/ area by dragging and dropping!
To delete a Blocked time select on the Blocked time then press 'Delete'.